Become a Leader

Becoming a member is an exciting first step, but becoming a leader will surely take your experience further. Take some time to explore available opportunities for leadership at our Oklahoma chapter.

Become an Officer

The executive officers are elected during the first year. Candidates for office may self-nominate via email at least 48 hours prior to elections. Each role operates on a track system: the cabinet members serve a 3-year term with each role gradually maturing upon consecutive years. 

Elections for the incoming Class of 2021 are expected July 2017.

Become a Committee Member

Committee positions are available for the Activities (3), Legislative (3), and Pre-Dental (5) Committees. Members are appointed via an application process and approved with a majority vote of the Executive Committee (EC).

Applications for committee involvement will be open in Fall 2017.

 

Officer Positions

 

President

DS4

Immediate Past President

  1. To provide advice and support to the President and EC.
  2. To serve on the EC as a representative of the Senior Class.

DS3

President

  1. To serve as chairperson of the EC, preside at chapter meetings, and oversee all activities of the Association.
  2. To appoint a member of the Association to complete the term of any vacant office with the approval of a majority of the EC.
  3. To carry out the affairs of the Association in accordance with these Bylaws.
  4. To represent the Association as ASDA first delegate, and to attend the national ASDA Annual Session and regional meetings in this capacity.
  5. To represent OU ASDA at the Committee meetings of the ODA.
  6. To represent OU ASDA at the Annual State Meeting of the ODA.
  7. To represent OU ASDA on the Committee of Presidents for the District.
  8. To automatically succeed to the office of Immediate Past-President at the conclusion of the term of office.
  9. To create and distribute meeting agendas to officers for all meetings at least 24 hours in advance.
  10. To partner with administration to coordinate and execute the Exploring Math and Science Academy (EMSA) Pre-Dental event.
  11. Will attend all ASDA meetings.

DS2

President-Elect

  1. To assist the President in the performance of his or her duties.
  2. To assist the Vice President and preside at chapter meetings in the absence or incapacity of the President.
  3. To represent the Association as OU ASDA first alternate delegate, and to attend the national ASDA Annual Session and regional meetings in this capacity.
  4. To establish a line of communication with the incoming class about getting involved in ASDA.
  5. To automatically succeed to the office of President at the conclusion of the term of office.
  6. To serve as chair of the Pre-Dental Committee, appoint committee members, and organize meetings of this committee in order to successfully run the Pre-Dental Simulation Courses, Pre-Dental Day, and Pre-Dental Consortium.
  7. To represent OU ASDA at the Committee meeting of the ODA.
  8. To assist the DSI Class President with compiling, creating and submitting the Gold Crown Chapter Achievements Application.
  9. Will attend all ASDA meetings.

DS1

  1. To serve as an ex-officio member of the Executive Committee.
  2. To serve as chair of the Gold Crown Application committee, and compile, create and submit the Gold Crown Chapter Achievements Application.
  3. To serve as the OU ASDA representative for to the SPEA.
  4. To represent OU ASDA at the Committee meetings of the ODA.
  5. Will attend all OU ASDA meetings.
 
 
 

Vice President

DS3

  1. To preside at chapter meetings in the absence or incapacity of the President.
  2. To represent the Association as OU ASDA second delegate, and to attend the national ASDA Annual Session and regional meetings in this capacity.
  3. To chair the Activities Committee, appoint committee members, and organize meetings of this committee.
  4. To plan, organize, and oversee membership events and activities excluding: Pre-Dental events and vendor fairs.
  5. To represent OU ASDA at the Committee meetings of the ODA.
  6. Will attend all OU ASDA meetings.

DS2

  1. To co-chair the Activities Committee.
  2. To serve as an ex-officio member of the Executive Committee.
  3. To represent the Association as OU ASDA second alternate delegate, and to attend the national ASDA Annual Session and regional meetings in this capacity, if deemed necessary by the EC.
  4. To represent OU ASDA at the Committee meetings of the ODA.
  5. Will attend all OU ASDA meetings.

DS1

  1. To serve as the OU ASDA representative for Staples Society, and recruit ASDA members for community service events.
  2. To create, organize, and coordinate ASDA's “Big Event” team.
  3. To represent OU ASDA at the Committee meetings of the ODA.
  4. To assist the Vice President and Vice President-Elect in the performance of his or her duties.
  5. Will attend all ASDA General Officer meetings.
 
 
 

Secretary

DS3

  1. To preside at, and record minutes at all meetings.
  2. To remind officers about upcoming meetings and distribute minutes within 48 hours preceding a meeting.
  3. To update files, calendar, and maintain records of all OU ASDA documents.
  4. To chair the Communications Committee, which will be comprised of: Historians, Web Editors, Secretaries, and Publications Editor.
  5. To compile, create and submit the Gold Crown Media Application.
  6. Will attend all ASDA meetings.

DS2

  1. To assist the Publications Editors in identifying individuals to write for state and national publications.
  2. To assist the Publications Editors in identifying individuals to write for OU ASDA publications.
  3. To preside at, and record minutes at all meetings in the absence or incapacity the Secretary.
  4. To assist the Secretary in compiling, creating, and submitting the Gold Crown Media Application.
  5. To create and update the OU ASDA event calendar.
  6. To email the Gold Crown Application Survey to an event coordinator(s) upon completion of their event.
  7. Will attend all ASDA General Officer meetings.

DS1

  1. To serve as the Social Media chair.
  2. To serve as the ASDA representative for Student Council.
  3. To assist the Secretary in compiling, creating, and submitting the Gold Crown Media Application.
  4. Will create and manage monthly Facebook Contests, select winner, and award prizes.
  5. Will attend all ASDA General Officer meetings.
 
 
 

DS3

  1. Responsible for taking pictures at all OU ASDA events, and working with Webmaster in uploading photographs.
  2. Responsible for coordinating with the Historian Committee, and appointing at least two Historians to every OU ASDA event.
  3. Work with Webmaster in uploading all photographs.
  4. Works closely with other members of the Communications Committee.
  5. To organize and compile photos for the Gold Crown Applications
  6. Will attend all OU ASDA meetings.

DS2

  1. Responsible for taking pictures at all OU ASDA events, and working with Webmaster in uploading photographs.
  2. Responsible for coordinating with the Historian Committee, and appointing at least two Historians to every OU ASDA event.
  3. Work with Webmaster in uploading all photographs.
  4. Works closely with other members of the Communications Committee.
  5. Will attend all OU ASDA General Officer meetings.

DS1

  1. Responsible for taking pictures at all OUASDA events, and working with Webmaster in uploading photographs.
  2. Responsible for coordinating with the Historian Committee, and appointing at least two Historians to every OU ASDA event.
  3. Work with Webmaster in uploading all photographs.
  4. Works closely with other members of the Communications Committee.
  5. Will attend all OU ASDA General Officer meetings.

Historian

 
 
 

Webmaster

DS3 - DS1

  1. A position within the Communications Committee, elected during the summer of the DS1 year.
  2. Will update and manage the OU ASDA website on a weekly basis.
  3. Will manage OU ASDA Blog.
  4. Works closely with Historian to gather photographs for the website, along with other members of the Communications Committee
  5. To update the OU ASDA website on a weekly basis.
  6. Will attend all ASDA meetings.
 
 
 

Publications Editor

DS3

  1. A position within the Communications Committee, elected during the summer of DS1 year.
  2. Responsible for collecting articles, stories, photos etc. and publishing the OU ASDA journal “Sooner Smiles” quarterly.
  3. Work closely with Historian to gain photographs for newsletter, and other members of the Communications Committee.
  4. Assist the Secretaries in identifying individuals to write for state and national publications.
  5. Assist the Secretaries in identifying individuals to write for OU ASDA publications.
  6. To review any constitution and bylaw changes prior to them being reviewed by the EC.
  7. To review the Gold Crown Chapter Achievement Application prior to submission.
  8. Will attend all OU ASDA meetings.

DS2

  1. A position within the Communications Committee, elected during the summer of DS1 year.
  2. Responsible for writing and publishing the OU ASDA newsletter “Brush Up with ASDA” by the 1st of each month, containing any current announcements, and published after being reviewed by the DS3 Publications Editor.
  3. Works closely with Historian(s) to obtain photographs for newsletter, and other members of the Communications Committee
  4. To assist the Secretaries in identifying individuals to write for state and national publications.
  5. To assist the Secretaries in identifying individuals to write for OU ASDA publications.
  6. To review any constitution and bylaw changes prior to them being reviewed by the EC.
  7. To review the Gold Crown Chapter Achievement Application prior to submission.
  8. Will attend all OU ASDA General Officer meetings.

DS1

  1. A position within the Communications Committee, elected during the summer of the DS1 year.
  2. Responsible for collecting articles, stories, photos etc. and publishing the OU ASDA blog posts and published after being reviewed by the DS3 Publications Editor.
  3. Works closely with Historian(s) to obtain photographs for newsletter, and other members of the Communications Committee.
  4. To assist the Secretaries in identifying individuals to write for state and national publications.
  5. To assist the Secretaries in identifying individuals to write for OU ASDA publications.
  6. To review any constitution and bylaw changes prior to them being reviewed by the EC.
  7. To review the Gold Crown Chapter Achievement Application prior to submission.
  8. Will attend all OU ASDA General Officer meetings.
 
 
 

Legislative Liaison

DS3

Senior Delegate

  1. Serve as chair of the Legislative Committee, and organize meetings of this committee.
  2. Organize and preside over DENPAC and ADPAC drives each year.
  3. Represent the Association at National and State Lobby Days, as well as ASDA Annual Session and regional meetings as deemed necessary by the President.
  4. Educate the EC and the Association's members on current political issues pertaining to the dental profession.
  5. Responsible for the Legislative Grassroots Network application (LGN).
  6. Responsible for drafting our OU ASDA's stance for legislation at National and State Student Lobby Day.
  7. Will attend National and State Student Lobby Day.
  8. Encourage OU ASDA members to participate in ENGAGE with email, social media and other forms of communication.
  9. Will attend all ASDA meetings.

DS2

Junior Delegate

  1. Organize and preside over DENPAC and ADPAC drives each year.
  2. Represent the Association at National and State Lobby Days, as well as ASDA Annual Session and regional meetings as deemed necessary by the President.
  3. Educate the EC and the Association's members on current political issues pertaining to the dental profession.
  4. Responsible for the Legislative Grassroots Network application.
  5. Responsible for drafting our OU ASDA's stance for legislation at National and State Student Lobby Day.
  6. Must attend National and State Student Lobby Day.
  7. Encourage OU ASDA members to participate in ENGAGE with email, social media and other forms of communication.
  8. Will attend all ASDA General Officer meetings.

DS1

  1. Organize and preside over DENPAC and ADPAC drives each year.
  2. Represent the Association at National and State Lobby Days, as well as ASDA Annual Session and rgional meetings as deemed necessary by the President.
  3. Educate the EC and the Association's members on current political issues pertaining to the dental profession.
  4. Responsible for the Legislative Grassroots Network application.
  5. Responsible for drafting OU ASDA's stance for legislation at National and State Student Lobby Day.
  6. Will attend National and State Student Lobby Day.
  7. Encourage OU ASDA members to participate in ENGAGE with email, social media and other forms of communication.
  8. Will attend all OU ASDA General Officer meetings.
 
 
 

Treasurer

DS3

  1. Serve as the official custodian of the funds and accounts of the Association and to dispense Association funds as directed by the EC.
  2. Serves as chair of the Financial Committee, and organize meetings of this committee.
  3. Create, organize, and balance OU ASDA's working budget on a monthly basis.
  4. Present OU ASDA's working budget at EC meetings.
  5. Assist the DS3 Vendor Coordinator(s) in responding to vendor oriented emails.
  6. Will attend all OU ASDA meetings.

DS2

  1. Coordinate with STUCO on co-ventures in creating memorabilia to fundraise.
  2. Create, organize, and expand upon local member benefits.
  3. Will attend all OU ASDA General Officer meetings.

DS1

  1. Coordinate with STUCO on co-ventures in creating memorabilia to fundraise.
  2. Create, organize, and expand upon local member benefits. Will attend all OU ASDA General Officer meetings.
 
 
 

Vendor Coordinator(s)

DS3

  1. Serve as chair of the Vendor Committee, appoint committee members, and organize meetings of this committee.
  2. Organizes major fund raising events including the annual golf tournament(s), vendor fair(s), and contact vendors for sponsorship of other OU ASDA activities and programs.
  3. Introduce vendors at various Lunch & Learns.
  4. Assist the DS3 Treasurer in responding to vendor oriented emails.
  5. Plan, organize, and execute golf tournament(s) and Fall Vendor Fair.
  6. Assist the DS2 Vendor Coordinators with the Loupes Fair and Spring Vendor Fair(s).
  7. Maintain an updated list of vendors and contacts.
  8. Will attend all OU ASDA meetings.

DS2

  1. Organize major fundraising events including the annual golf tournament(s), vendor fair(s), and contact vendors for sponsorship of other OU ASDA activities and programs.
  2. Plan, organize, and execute the Loupes Fair and Spring Vendor Fair(s).
  3. Introduce vendors at various Lunch & Learns.
  4. Maintain an updated list of vendors and contacts.
  5. Will attend all OU ASDA General Officer meetings.

DS1

  1. Organize major fund raising events including the annual golf tournament(s), vendor fair(s), and contact vendors for sponsorship of other OU ASDA activities and programs.
  2. To plan, organize, and execute vendor sponsored Lunch and Learns and Happy Hours.
  3. To introduce vendors at various Lunch & Learns.
  4. Maintain an updated list of vendors and contacts.
  5. Will attend all OU ASDA General Officer meetings.
 
 

Committee Positions

Activities Committee

Chairman: Vice President, Vice President-Elect

Members: DS1 Vice President-Elect and up to five committee representative appointed via an application process and approved with a majority vote of the EC.

Duties:

  1. To plan, organize, and oversee membership events and activities excluding: Pre-Dental events and vendor Fair(s).
  2. To organize and coordinate ASDA's Big Event team.
  3. To create, organize, and execute new and innovative activities to benefit the OU ASDA chapter.

Communications Committee

Chairman: DS3 Secretary

Members: Webmaster, Historian(s), Publications Editor(s), DS2 and DS1 Secretaries, and any other members appointed via an application process and approved with a majority vote of the EC.

Duties:

  1. Publication of Sooner Smiles, with a minimum of three publications per academic year.
  2. To identify individuals to contribute articles to ASDA national publications.
  3. To identify individuals to contribute articles to the ODA Publications.
  4. To identify individuals to contribute articles to the OU ASDA Publications.
  5. The editor is responsible for knowing and informing the members of the deadlines for publication and insuring that appropriate articles and information are submitted.
  6. To submit editions of Sooner Smiles and Brush ups for consideration of national ASDA’s Journalism awards before Annual Session each year.
  7. To compile, create and submit the Gold Crown Media Application.
  8. To review the Gold Crown Chapter Achievement Application prior to submission.
  9. To review any constitution and bylaw changes prior to them being reviewed by the EC.

Vendor Committee

Chairman: DS3 Vendor Coordinator(s)

Members: DS2 and DS1 Vendor Coordinator(s), and up to two committee representative appointed via an application process and approved with a majority vote of the EC.

Duties:

  1. To plan, organize, and execute vendor sponsored Lunch & Learns and Happy Hours.
  2. To organize major fund raising events including the annual golf tournament(s), loupes and vendor fair(s), and contact vendors for sponsorship of other ASDA activities and programs.
  3. Send out mass email to vendors 2 weeks prior to the beginning of each semester with an invitation to host a Lunch & Learn.
  4. Maintain an updated list of vendors and contacts
  5. Utilize OUASDA@gmail.com account for all communication with vendors.
  6. Advertise the Lunch ‘n Learn events appropriately to student body.
  7. Responsible for collecting all new vendor contact information from the students who attend the National ASDA meetings and Vendor Fairs.

Pre-Dental Committee

Chairman: President-Elect

Members: President, DS1 President-Elect and up to five committee representative, appointed via an application process and approved with a majority vote of the EC.

Duties:

  1. To create, organize, and execute Exploring Math and Science Academy, Pre-Dental Simulation course(s), and Pre-Dental Day for potential dental school applicants each academic year.
  2. To keep in contact with undergraduate pre-dental clubs within Oklahoma and neighboring states as a liaison between OU ASDA and their organization.

Legislative Committee

Chairman: DS3 Legislative Liaison

Members: DS2 and DS1 Legislative Liaisons, and up to three committee representative, appointed via an application process and approved with a majority vote of the EC.

Duties:

  1. To organize student participation in all ODA Committees that allows students to sit in as voting and non-voting members.
  2. To organize student involvement in State Lobby Day each spring.
  3. To organize and register students for involvement at ASDA’s National Lobby Day each year.
  4. To make appointments with state representatives for ASDA’s National Lobby Day prior to event.
  5. To organize ADPAC and DENPAC drives at least once per academic year.
  6. To organize a minimum of 2 student delegates and 2 student alternate delegates at the ODA Annual State Meeting.
  7. To inform the student body of all ODA meetings and encourage participation.
  8. To keep the student body up to date on any political issues pertaining to dentistry.
  9. Submit application for ASDA’s Ideal LGN award
  10. To encourage OU ASDA members to participate in ENGAGE with email, social media and other forms of communication.
  11. To educate the EC and the Association's members on current political issues pertaining to the dental profession.
  12. Responsible for drafting our OU ASDA's stance on legislation at National and State Student Lobby Day.

Special Committees

Special committees will be organized at the discretion of the EC. The chairpersons of special committees will be appointed by the EC with a majority vote. The appointees may be any member of ASDA in good academic standing.